Different people have their preferred
ways of ending professional emails. Some people like to simply close
with Thank you and then sign off their name. Some end by reminding their
recipients to take action on the emails or by reminding them of the
main thrust of the emails. And here are different ways to end busines emails. Check them out, below.
1. Email Closing Showing Anticipation and Concerns
people like to end their emails with an expression of the action
expected from the recipient. They believe this will commit the recipient
to take action on the email. This method is very much acceptable in
Between business partners or entrepreneur to venture capitalist:
Looking forward to discussing the proposal at the dinner.
Business owner to client:
Do not hesitate to contact me if you have any concerns.
Manager to secretary:
Looking forward to receiving the minutes of the meeting.
2. Business Email Closing Expressing Appreciation
a business email by showing appreciation is a nice way to end an email.
Just like in our everyday life, people like to be appreciated. Aside
serving as a closing, this kind of closing also leaves the recipient
Thank you for letting know you will be available.
I truly appreciate this gesture.
3. Professional Email Closing Requesting for Action
kind of closing seems rather straightforward. From the examples below,
you will see that this kind of closing shows there is little or no
relationship between the sender and the recipient. This is the type of
closing you would expect from a choleric or a melancholy, but there is
nothing wrong with closing like this.
Recruiter to a job seeker:
Please reply to this message to confirm that you accept our new offer.
Supervisor to student:
Please contact me for a proper review of your project proposal.
HOD to student representative:
Please contact me to discuss the timetable for next semester.
4. Signing Off with Considerations
you use any of the closings (1 to 3) above, it is nice to also sign-off
with a consideration even though it is not compulsory. Most people
eventually jump this step after a few seconds of mulling over the right
consideration to use. However, the most important thing is to ensure the
consideration you choose is based on your level of familiarity with the
In most business settings, it is fine to sign-off with:
“Yours faithfully” [very formal, good for first time contact emails]
“Kind regards,” [formal, okay for second time contact emails]
“Warm regards,” [personal and professional, okay for subsequent email interactions]
“Yours truly,” [very personal, okay for regular clients]
“Regards,” [personal, okay for second time contact emails]
“Sincerely,” [personal, okay for regular clients]
“Yours sincerely” [personal, okay for regular clients]
“All the best” [personal, okay for regular clients]