E-mail Tips>> How to End Business Emails Professionally


Different people have their preferred ways of ending professional emails. Some people like to simply close with Thank you and then sign off their name. Some end by reminding their recipients to take action on the emails or by reminding them of the main thrust of the emails. And here are different ways to end busines emails. Check them out, below.

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1. Email Closing Showing Anticipation and Concerns

Some people like to end their emails with an expression of the action expected from the recipient. They believe this will commit the recipient to take action on the email. This method is very much acceptable in business.

Between business partners or entrepreneur to venture capitalist:

Looking forward to discussing the proposal at the dinner.

Business owner to client:

Do not hesitate to contact me if you have any concerns.

      Manager to secretary:

      Looking forward to receiving the minutes of the meeting.

2. Business Email Closing Expressing Appreciation

Closing a business email by showing appreciation is a nice way to end an email. Just like in our everyday life, people like to be appreciated. Aside serving as a closing, this kind of closing also leaves the recipient feeling good.

Thanks again,

Ayo Oyedotun

Thank you for letting know you will be available.

Ayo Oyedotun

I truly appreciate this gesture.

Ayo Oyedotun

3. Professional Email Closing Requesting for Action

This kind of closing seems rather straightforward. From the examples below, you will see that this kind of closing shows there is little or no relationship between the sender and the recipient. This is the type of closing you would expect from a choleric or a melancholy, but there is nothing wrong with closing like this.

Recruiter to a job seeker:

Please reply to this message to confirm that you accept our new offer.

Supervisor to student:

Please contact me for a proper review of your project proposal.

HOD to student representative:

Please contact me to discuss the timetable for next semester.

4. Signing Off with Considerations

When you use any of the closings (1 to 3) above, it is nice to also sign-off with a consideration even though it is not compulsory. Most people eventually jump this step after a few seconds of mulling over the right consideration to use. However, the most important thing is to ensure the consideration you choose is based on your level of familiarity with the recipient.

In most business settings, it is fine to sign-off with:

“Yours faithfully” [very formal, good for first time contact emails]

“Kind regards,” [formal, okay for second time contact emails]

“Warm regards,” [personal and professional, okay for subsequent email interactions]

“Yours truly,” [very personal, okay for regular clients]

“Regards,” [personal, okay for second time contact emails]

“Sincerely,” [personal, okay for regular clients]

“Yours sincerely” [personal, okay for regular clients]

“All the best” [personal, okay for regular clients]